2026 Housing Request for Summer Camps & Conferences

This form is to formally request overnight housing for a summer camp or conference program on UTA's campus. All Programs with minors in attendance must follow the UTA youth program Policies, contact youthprograms@uta.edu to fill out a 'request to host' form

For questions please contact the Guest Services office at 817-272-6948 or conferences@uta.edu.

Page 1 of 9 - Program Details

11%
PROGRAM REQUIREMENTS

Participants in University of Texas at Arlington sponsored youth camps are required to follow all UTA policies and procedures and requirements, including the Youth Program Policy EI-PO12. Program Directors are responsible for the content contained in the policy designated for their program type. Program Directors are responsible for being in compliance. Forms should not be submitted to Guest Services.

All programs with minors in attendance must follow the procedures of the UTA Youth Program Policy, including:
- Request to Host
- Insurance Requirements
- Annual Criminal Background Checks
- Child Protection Training

The Request to Host Application must be completed, submitted and approved when UTA employees, departments or external groups want to host a program in which minors under the age of 18 will be present. Please contact the Youth Program Compliance Coordinator at 817.272.4254 or youthprograms@uta.edu for access to the Request to Host Application.
Name of Program:
Brief Synopsis of Program:
Client Name and Email (If 3rd Party [External] Program):
UTA Hosting Department:
CONTACT INFORMATION
UTA Host Department Contact Name
UTA Host Department Email
Program Director Name: Program Director Name: First Last
Director Email:
Director Mobile/Emergency Phone: Director Mobile/Emergency Phone: - ### - ### ####
Overnight Contact Name: Overnight Contact Name: First Last
This staff member must be available at all times for emergency calls during the program.
Overnight Contact Email:

This staff member must be available at all times for emergency calls during the program.
Overnight Contact Mobile/Emergency Phone: Overnight Contact Mobile/Emergency Phone: - ### - ### ####

This staff member must be available at all times for emergency calls during the program.

2026 Housing Request for Summer Camps & Conferences

Page 1 of 9 - Program Details

PROGRAM REQUIREMENTS

CONTACT INFORMATION